Director’s Assistant/ Office Clerk

Candidate Responsibilities include but not limited to:
Managing the Director’s diary, organizing appointments, arranging meetings and meeting facilities

Create and maintain Excel spreadsheets to track, control costing and expenses for various commercial property development projects

Tracking of all invoices and loading of payments across a wide range of projects

Co-ordinating regional finance between the branches

Prepare inputs for payroll

Liaising daily with various clients, stakeholders as well as with the Accountant and Auditors

Overseeing of the Receptionist

Management of tenanted properties including all queries and maintenance or repairs

Control of petty cash

Planning and organizing travel arrangement including managing flights, hotel reservations and all aspects related to it

Read and respond to emails in a timely manner, and maintain a daily alert list for the director to action

Proof read documents

Various other administrative and office-related functions such as ordering office supplies, maintenance of printer, liaison with other departments

Qualifications and Experience:
A PA / Finance related certificate, diploma or equivalent would be advantageous!

3 Years relevant PA /administration experience is essential

Proven experience to perform basic accounting tasks including working knowledge of on-line banking

Strong command and fluency in English

Must be computer literate with excellent knowledge of MS Office 365, in particular with MS Excel, MS Word and Smartsheet